Frontiers

Executive Assistant

Languages

English

Skills

Microsoft Office, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook

Details zum Jobangebot

We are on a mission to make science open so everyone can live healthy lives on a healthy planet

Who We Are

Frontiers is the 3rd most-cited and 6th largest research publisher and we publish groundbreaking discoveries by the world's top experts.

Scientists empower society and our mission is to accelerate scientific discovery by making science open. We place the researcher at the center of everything we do and enable the research community to develop the solutions we need to live healthy lives on a healthy planet.

Join the publishing revolution.

The role

We are looking for an enthusiastic, adaptable, and highly organized Executive Assistant to provide high-level administrative support and team coordination for our Chief Marketing & Communications Officer.

As the first point of contact for all enquiries, this position is for someone who enjoys a busy role in a high-profile and fast-paced global organization. We need someone with excellent attention to detail, very strong planning and prioritization skills, and the ability to juggle multiple projects efficiently. You will be an excellent communicator and an open, approachable team player.

This role will ideally be in our Lausanne office 1 day a week so candidates should be within a commutable distance.

Key Responsibilities

Plan and organize work to support the CMCO, ensuring her priorities are met, organizational goals are achieved, and best practices are upheld
Maintain and refine internal processes
Organize team communications
Complete diary management, arranging and coordinating all internal and external meetings
Prepare and coordinate meeting materials, agendas, presentations, and minutes
Prioritize emails and respond when necessary
Compile market research information
Collaborate with the internal events team to organize Marcom events and workshops
Coordinate travel arrangements
Maintain professionalism and strict confidentiality

Skills And Experience

Five or more years of experience in an administrative role reporting directly to upper management
The ability to work closely and build trustworthy, collaborative relationships at all levels of seniority
Diary management experience with the aptitude to juggle very busy schedules, conflicting demands and changing priorities
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
Excellent organization skills
Excellent written and verbal communication skills
Native English speaker or business-level proficiency
Positive, fun attitude

Application Process

Your application must include:

A cover letter and CV

Benefits

With more than 50 nationalities represented in our global team, you will work regularly with teammates in other countries, and with our community of researchers, editors, and authors from around the globe.

Our mission to create solutions for healthy lives also extends to the working environment we provide for our employees.

This includes:

100% remote working

Employees now have the flexibility to choose where they want to work, with remote working available on a part- or full-time basis (not applicable to some Workplace/IT jobs due to nature of role requiring presence onsite, in the office).

Learning and development

All employees have access to LinkedIn Learning (and Pluralsight for our technology team), an annual personal learning budget, and dedicated L&D time.

Wellbeing

We offer free online yoga classes, an employee assistance plan, access to the Headspace app, and four wellbeing days on top of your annual leave allowance.

Volunteering opportunities

Employees can dedicate three days each year to volunteer for a personal cause or through our volunteering partner platform, Alaya.

Frontiers is committed to diversity in its workplace and is proud to be an equal opportunity employer. Frontiers considers all qualified applicants without discrimination, including on the basis of race, color, national origin, religion, creed, age, disability, veteran status, marital status, pregnancy, sex, gender, gender identity or expression, sexual orientation, or other protected classes. Frontiers is committed to offering an inclusive and accessible experience for all job seekers. Our goal is to cultivate a workplace where everyone has the opportunity to be successful. This includes individuals with disabilities. Please inform us if you require any special accommodation to participate fully in our recruitment experience.

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Frontiers

https://www.frontiersin.org/

Frontiers is the 3rd most-cited and 6th largest research publisher and we publish groundbreaking discoveries by the world's top experts. Scientists empower society and our mission is to accelerate scientific discovery by making science open. We place the researcher at the center of everything we do and enable the research community to develop the solutions we need to live healthy lives on a healthy planet. Join the publishing revolution.